Communication and Technology Committee to publicize 'Bring Me Home Safe', advance security job description and publish visitor-gate guidance

The Communication and Technology Committee of Rancho Murieta met Feb. 5 and agreed to prioritize community outreach that includes the 'Bring Me Home Safe' program, a public explanation of the visitor-gate 'fast pass' process, and the forthcoming 'observe and report' security job description.

Chair Linda Butler said the committee had planned items for a "good news" outreach package but that some items remain in process. A committee member suggested featuring the "bring me home safe" program, and Butler said the committee intends to implement that item "ASAP." Speaker 3 affirmed: "Yep." (speakers as identified in the meeting record)

Butler described work on a revised security job description that shifts some responsibilities from a CSO (community-service officer) role to a security-guard "observe and report" definition. She said the job description is largely defined and, once it completes required reviews, the committee can draft a letter to explain to residents "what we've done here as far as observe and report." Butler said the board of directors will review and that the description must also go through union review.

On outreach materials, Butler reported Diane had obtained quotes for magnets and recommended getting postage estimates for a two- to three-page mailing. Butler estimated the mailing and magnets would be "probably somewhere in the neighborhood of maybe 6,000" dollars and said the total should be under the committee's spending threshold; a committee member noted minor expenditures could be put on the consent calendar for board approval if required.

The committee also agreed to publish clear guidance about the visitor-gate/fast-pass process so residents understand how to register guests and how gate staff will attempt to contact a resident if a guest is not on the list. Brandon provided a written draft of the visitor-gate process that Butler said the committee would put into the communications pipeline with a short explanatory paragraph: "This is how the gate process works. Please help us. You will get through faster."

Members praised experienced gate staff (named in the meeting record as Karen and David) as on-the-job trainers for new hires; staff said senior personnel typically pair with new officers for training.

Committee members set a meeting on Monday the 23rd at 9:00 a.m. to receive a landscaping bid from Cisco Landscape for a larger CSD project and discussed checking available funds with Cecilia before committing budget to mailers and magnets.

Amelia reported website and Facebook traffic for January, noting that the water-emergency meeting post was the top-performing item and Scott Road content was the second-most-viewed topic. The committee concluded no immediate content actions were required before the board-level approvals and adjourned.

The meeting did not record any formal motions or votes; items remain subject to board approval and union review.