Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Special Meeting topic
No spam. Unsubscribe anytime.
Special board meeting set for January to address potential water emergency; outreach and recording plans announced
Summary
The Communications & Technology Committee announced a January special board meeting to discuss a potential water emergency, ordered banners and ads, and arranged a no-cost venue and AV support at a local community church; staff will post meeting materials and a recording afterward.
The Communications and Technology Committee of the Board of Directors said it will hold a special board meeting in January to discuss a potential water emergency and launched a community outreach campaign to notify residents. Communications staff said banners and newspaper ads are already ordered and that the district will record the meeting for later posting.
"We have the banners ordered," said Communications staff, describing both print and banner advertising planned to promote the meeting and related public comment opportunities. The staff member said a notice meeting publication schedule is constrained by print deadlines but that the district will post the meeting notice and recording online the next morning as usual.
Committee members said the meeting venue will be a community church and that the church’s audio-visual operator will handle recording and sound to ensure a clear archive. "Their person who works for them who's gonna do the audio visual," the staff member said, adding that there is no room cost because the district is a community organization.
The committee discussed multiple outreach channels, including River Valley Times ads, flyers in the village and plaza, and front-desk handouts. Communications staff argued the paper ads provide strong reach for a modest cost; the staff member said earlier quarter-page ads cost roughly $757.07 and were effective at driving awareness.
Staff also noted timing constraints for including meeting outcomes in the monthly pipeline publication because the pipeline goes to the printer before the meeting date; they said the meeting will be recorded and the district will post a summary and the recording afterward so residents who miss the meeting can obtain details.
The committee did not take a formal vote in the meeting; staff indicated they would publish meeting logistics, the formal agenda, and the recorded proceedings on the district website and social channels after the event.
