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Whitman-Hanson building committee approves team changes, FF&E awards and invoices
Summary
At its May 26 meeting the Whitman-Hanson Middle School Building Committee unanimously approved proposed project-team staffing changes, authorized $1,464,630.43 in FF&E awards, and voted to pay several invoices and a set of change orders; the committee also approved DCAM/50% contractor evaluation reports for submission to the state.
The Whitman-Hanson Regional School District Middle School Building Committee on May 26 unanimously approved several administrative and financial items for the middle school project, including project-team staffing revisions, furniture and equipment awards, and a package of invoices and change orders.
The committee voted to accept staffing adjustments proposed by the project team, which included adding Mark Rickorian under Justin, replacing a site representative and bringing Vivienne/Vivian on as project director. Committee member S4 moved the motion and the chair (S1) seconded; the motion passed by unanimous voice vote.
The committee approved the FF&E (furniture, fixtures and equipment) award package in the total amount of $1,464,630.43 after the project consultant reviewed the bid analysis and justifications for awarding to the lowest qualified bidder. Justin (S6), who presented the bid-analysis materials, said the team will prepare purchase-order attachments and distribution lists and forward them to vendors once purchase orders are issued.
Committee members also moved and approved payment of invoices read into the record: two AI3/Colliers invoices (Invoice 0045-2203 for $64,816.16 and Invoice 0033-2203 for $35,705), Colliers invoice 1173414 for $124,179.50, and Fontaine Brothers Requisition No. 13 for $4,104,075.46 as presented. The motion to pay the listed invoices was seconded and recorded as approved unanimously. Discussion during the vote included requests for clearer breakout and reconciliation of requisition and change-order line items; the transcript contains inconsistently formatted totals for some Fontaine items and an amendment that requires follow-up for precise accounting.
The committee also reviewed and voted to submit contractor 50% evaluation reports (DCAM/ECAM 50% reports) to the state reviewers; the motion passed unanimously.
What’s next: staff said they will circulate the award summary and purchase-order attachments to the town purchasing office and vendors and will return to the committee for follow-up on any invoice clarifications or reconciliations.
(Reporting note: quotes and attributions in this item come from the meeting transcript; vote outcomes were recorded on the record as unanimous.)
