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Charlton planning board forms small hiring subcommittee, aims to screen planning director applicants in early June
Summary
The planning board agreed May 20 to form a two-member subcommittee (plus planning staff and HR) to screen applications for the planning director role and present finalists for full-board interviews. The board targeted early June for screening and set follow-up interview dates for board consideration.
The Charlton Planning Board on May 20 set a hiring process for its planning director vacancy, establishing a small subcommittee to perform an initial screening of resumes and recommend finalists for full-board interviews.
Board members said the subcommittee should be limited to two members to avoid open-meeting forum triggers and that planning staff, the town administrator and HR should participate in screening as advisors (without voting). The group agreed the subcommittee will identify two or three candidates for the full board to interview in executive session and that the board will use a consistent set of questions and a simple scoring rubric (e.g., not qualified / qualified / exceptionally qualified) to document choices.
Officials said timelines are tight and proposed an initial subcommittee screening as soon as the packet allows, with the goal of holding full-board candidate interviews in early June (the board discussed June 3 as a possible screening date and suggested June 17 for public-board interviews depending on candidate availability). Board members emphasized using HR and the town administrator to manage background checks and procedural steps once finalists are chosen.
The board asked the subcommittee to share names of recommended finalists with the full board via staff so members can flag conflicts or concerns before finalists are invited for interviews. The process is designed to balance an efficient search with transparent documentation of how finalists were chosen.
Next steps: Two board members will form the subcommittee with planning staff, HR and the town administrator participating as advisors. The subcommittee will screen applications and recommend finalists; the full board plans to interview finalists and deliberate in executive session before a final vote.
