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Votes at a glance: Prairie County commissioners approve retention shredding, claims and fairboard match; several administrative items passed
Summary
At the Jan. 15 meeting commissioners approved records retention shredding for specified HR/insurance materials (RM-88), approved two ambulance write-offs and sending account 7262 to collections, and authorized a $7,500 local match for a fairgrounds building project; minutes and investment actions were also approved.
During routine business on Jan. 15, the Prairie County Board of Commissioners approved several administrative motions and claims.
Key outcomes
- Records retention (RM-88): Commissioner Kelner moved and the board approved signing RM-88 to destroy records that have met retention schedules for specified human resources and insurance materials; staff said destruction protects personally identifiable information.
- Ambulance billing and collections: The board approved two ambulance account write-offs and voted to send account 7262 to collections; the motion to send 7262 to collections was moved by Commissioner Kelner and seconded by Commissioner Tesy and passed.
- Fairgrounds match: The fairboard requested a $7,500 local match to secure contracted services for constructing a fairground building. Commissioner Kelner moved to allow $7,500 to be paid from operating fund 2992 for the local match; the motion was seconded and passed. The fairboard will submit a claim once an invoice is received.
- Minutes, treasury and payroll items: Commissioners accepted corrected minutes, signed treasury investment documents authorizing the treasurer as an authorized signer with Stockman Bank, and resolved a payroll voucher numbering issue (voucher nine vs. voucher eight) by initialing and signing the corrected documentation.
Provenance: Administrative votes and claims reviewed in segments beginning at SEG 795 (claims, RM-88) and continuing through SEG 1091 (adjournment and administrative close-out).
