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Council approves consultant to conduct annexation enumeration; record shows a transcription discrepancy on contract amount
Summary
The council approved awarding a contract to a consultant to conduct the state‑required annexation enumeration; staff presented a quote from Calm River LLC for $47,217 but the motion recorded in the meeting minutes contains a different firm name and a numeric transcription discrepancy that city staff must correct.
The Chehalis City Council approved a contract March 9 to obtain consultant services for a state‑required annexation census enumeration inside the existing urban growth area.
City staff described a request for qualifications and negotiations with Calm River LLC (Gig Harbor), a firm staff said has completed more than 30 annexation enumerations across the state. Staff presented a quoted price of $47,217 and recommended awarding a contract for that amount, with the execution date left blank pending the timing of the annexation action and the 30‑day certification window required by the Office of Financial Management.
During the motion to award, the record shows the mover gave a different firm name and a substantially different numerical amount: the motion is recorded as awarding a contract to "Culver LLC" for $4,247,217. The council voted and the motion passed. Because the staff presentation and supporting materials show a $47,217 quotation from Calm River LLC, the numeric figure transcribed in the motion appears to be an error in the meeting record and warrants correction by the city clerk and confirmation with the city manager and contract documents.
Staff said the consultant will work with city staff to prepare a welcome letter, a toll‑free number and secure website/QR reporting options, and will support door‑to‑door enumeration as required to certify the annexation census with OFM.
Next steps: City staff will execute the consultant contract consistent with the negotiated quote and will correct the meeting record if necessary; the city manager will execute contract documents when the annexation execution date is set.
