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Upper Providence readies car show: registration, volunteers, shuttles and trophies explained
Summary
Officials walked volunteers through registration, POS and cash lanes, t-shirt and raffle sales, shuttle and parking plans (spectators to park at Quest), and a volunteer judging process; staff noted about 1,000 attendees last year and trophies and raffles will be awarded around 1:15 p.m.
Upper Providence staff outlined detailed logistics for the township’s upcoming car show during the Parks & Recreation meeting, briefing volunteers on registration, point-of-sale procedures, parking and the day’s schedule.
“Registration technically opens at 8AM on Sunday,” the Staff member said, then walked volunteers through two registration lanes (cash and POS) and explained that tags must be placed in windshields for cars to be judged: “If that is not in their windshield, they will not be judged, and they will be asked to go inside to register their vehicle.”
Staff said roughly 35 people pre-registered early and estimated the event drew about 1,000 visitors last year. Volunteers were assigned overlapping shifts with a 10:30 a.m. overlap to ensure continuity when shifts change. The township will run shuttles and golf-cart runs from the Quest parking area to the park; Black Rock parking will be closed for judge cars and spectators will be directed to Quest.
Sales and fundraising details included a $25 car-show t-shirt option, a gift-basket table of about 15 baskets at varying values, and a raffle structure (staff said $10 buys roughly 15 tickets for some raffles). Staff confirmed raffle and gift-basket sales will be cash-only in some instances and that buyers will receive email receipts if they provide an email address through the POS system.
Judging will be handled by volunteer judges (including township volunteers and outside volunteers); staff said judges are not paid. About 40 trophies — including large trophies for best-in-show — will be distributed, with trophy and raffle activities planned to begin at approximately 1:15 p.m. Staff also outlined volunteer roles for the township table, emergency/first-aid support, and staging for gift baskets and raffle sales.
Concerns raised on social media about the entry fee for judged cars were acknowledged by the Chair, who said a Facebook group had questioned fairness for owners who pay to enter their restored vehicles while the public attends for free. Staff emphasized that spectator admission was not being charged but that judged entries pay to support event administration.
Staff asked volunteers to arrive early (most on-site roles begin at 7 a.m.) and to use radios for quick coverage requests; they also invited volunteers to train on the POS system during advance setup. The board did not take a formal vote on event operations during the meeting.
