Archives board sets June vote on conduct policy, names panel for administrative assistant interviews

The Butte-Silver Bow Public Archives Board of Directors met May 4, 2026, approved the April 2026 minutes and reviewed next steps on a proposed Policy of Conduct and an administrative assistant hiring process.

Board member Marissa Newman moved to approve the April 2026 minutes “as presented,” a motion seconded by Board member Abby Peltomaa; the motion carried.

Aubrey, the archives director, presented the Director’s Report for May, including an update on the Hike through History program. Aubrey said the schedule is nearly finalized but remains contingent on confirmation from two invited speakers.

On old business the Board examined redline edits to a proposed Policy of Conduct. The Board asked members to review the suggested changes and submit feedback to Aubrey; the body set a target to vote on the policy at its June meeting. Aubrey also stated that if the Board adopts the policy, she will forward it to the Council of Commissioners for their information or action.

Aubrey next updated the Board on the Administrative Assistant vacancy. "There were 56 applicants for the position," she said; Aubrey and staff member Lindsay reviewed materials and agreed on six candidates to interview. Interviews were tentatively scheduled for May 13, and Board member Abby Peltomaa will serve on the interview panel.

Under New Business the Board recorded there were no deaccessions. The meeting adjourned at 12:30 p.m.

The Board did not take any additional formal votes at the May 4 meeting beyond approval of the April minutes. The Conduct Policy review and the administrative assistant interviews are the main follow-up items heading into the June meeting.