Selectboard hears multi-year impact-fee reconciliation; staff grants KRT a final extension to complete mapping work

Town staff reported completion of a multi-year reconciliation of impact-fee accounts through 2025 and discussed remaining 2022 balances that must be spent within the statutory six-year window.

Julie (staff) and Treasurer Linda said the reconciliation had found historical recording errors dating to earlier spreadsheets; most monies collected before 2022 had already been spent and reconciled. Remaining 2022 funds that must be expended by 2028 include roughly $16,924 for town office items, about $22,000 for the wreck department and approximately $5,500 for the fire department (values cited in the meeting). Staff said they will request outstanding reimbursements from the trustees of trust funds where prior payments were routed incorrectly and will provide monthly impact-fee reports going forward.

Separately, KRT (the mapping/data contractor) had asked to extend its June 4 data-collection deadline to September. The board granted a single, final extension and set a firm completion date (the board set July 20 as the target date in the meeting, and emphasized it would be a last extension). Board members discussed remedies for missed deadlines and said the town would monitor completion and data-entry into the system before final payment.

What happens next: staff will follow up with the trustees of trust funds for reimbursements and the treasurer will include impact-fee account updates in monthly reporting. KRT must complete the contracted work by the final extension date and supply fully entered data to the town as the condition for final invoice payment.