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Colona committee to draft rental, liability and discount rules for clubhouse, pavilion and pool
Summary
The parks committee agreed to draft a standard operating procedure for facility rentals covering fees, cleaning charges, insurance/waivers and eligibility (residents, nonprofits) and to circulate a draft for committee feedback before sending it to council for final action.
Committee members spent a substantial portion of the meeting reviewing facility-rental policy for Colona's clubhouse, pavilion, activity center and pool and agreed to develop consistent guidelines on fees, cleaning charges, insurance/waiver requirements and eligibility criteria.
Jen, the park committee chair, offered to draft proposed rental rules and circulate them privately to committee members for feedback before presenting a public draft to council. Members discussed eligibility options (charging full cost, discounts for Colona residents, and limited breaks for recognized 501(c)(3) organizations or documented local need), and said the policy should aim to cover costs rather than provide broad free use of facilities.
The committee also clarified a recent question about Campers United: free or discounted use of city facilities requires council approval; members asked groups seeking complimentary access to appear before council for authorization. The committee emphasized the draft policy is intended to give council a consistent framework to apply across facility requests.
Members raised liability concerns and recommended a liability waiver and supplemental insurance options for renters. The committee agreed the city's risk manager (RMA referenced in the meeting) should be consulted on waiver language and that Jen would prepare a draft that includes recommended insurance and cost-recovery provisions.
Next steps: Jen will prepare a draft rental policy and share it with committee members within a week for one-on-one feedback; the committee will return a public draft at the next meeting for council consideration.
