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Board approves pickleball instructor contract, OKs alcohol resolution and advances employee deferred-comp policy
Summary
The Rossmoor board approved a two-year contract with a pickleball instructor (motion passed 4-1), adopted a resolution permitting beer/wine at an Oct. 24 Harvest Festival fundraiser (5-0), and approved first reading of a deferred-compensation matching policy (5-0) for existing full-time employees with staff directed to refine vesting and implementation details.
At its July 9 meeting the Rossmoor Community Services District board took a series of formal actions on contracts, events and personnel policy.
Pickleball instructor contract: The board considered a proposed two-year professional-services agreement with Performance Pickleball LLC to provide lessons at Rossmoor courts (instructor may reserve one court at a time; rate set at $16.50/hour for individual lessons and $20/hour for group lessons). Directors debated whether a two-year term is appropriate for a first-time contractor and discussed termination rights; counsel noted the contract includes a seven-day termination clause. The motion to approve the contract passed with a 4-1 vote (the board did not record named vote-by-vote tallies in the transcript).
Chili cook-off and alcohol resolution: The board approved Resolution No. 24-07091 authorizing the dispensing of beer and wine at a chili cook-off fundraiser scheduled Oct. 24, 2024 during the Harvest Festival; the board voted 5-0 to approve the resolution.
Deferred compensation (first reading): The board conducted a detailed first reading of a proposed Deferred Matching Program (policy 2160) to offer existing full-time employees an employer match of up to 3% on deferred compensation. Directors raised concerns about immediate vesting language for new hires and asked staff to bring the plan vendor (Nationwide) to a special meeting or committee session to clarify administrative options and vesting implementation; the board approved the first reading after amending the language to make matching apply initially to existing full-time employees and to delay specifying new-hire matching/vesting until further vendor consultation (vote recorded as 5-0 on the first reading).
Consent calendar and other items: The consent calendar (minutes and revenue items) was approved by voice vote; the board also received committee reports and directed staff to convene a traffic-committee meeting to address neighborhood red-curb and parking issues.
