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Council approves $750,000 airport transfer and multiple budget adjustments; records retention policy adopted
Summary
The Portalis City Council unanimously approved Resolution 2026-21 (budget adjustments, including a $750,000 transfer to the airport fund for reimbursable construction costs) and Resolution 2026-22 updating the municipal clerk's records retention schedule; council also approved accounts payable reports for Jan–Apr 2026 and appointed Sarah Stubs to the finance committee.
The Portalis City Council approved several fiscal and administrative measures on consent following staff presentations, including a $750,000 transfer from the General Fund to the Airport Fund to cover upfront construction costs tied to a reimbursable grant.
Finance Director Liliana Rivera told council the transfer is for an airport construction project that will be reimbursed by a grant, and that some grant reimbursements must be recorded first as revenue and expenditure (she cited $93,242 related to a fire department grant). Rivera reported key Q3 balances (through March 31): general fund revenues about $10.66 million with expenditures around $8.9 million (ending balance about $7.3 million); water enterprise revenues $5.65M with expenditures $5.1M; and total city-wide revenues approximately $21.48M, expenditures $21.24M, and total ending cash and investments about $35.2M.
On motions and votes: Mayor recommended Sarah Stubs to the city's finance committee; the motion by Counselor Smith, seconded by Mayor Pro Tim Cordova, passed on roll call (all votes recorded as 'Yes'). The council then approved Resolution 2026-22 to adopt the municipal clerk's updated records retention policy after a clerk's presentation and answered questions about the lengthy packet. Council next approved Resolution 2026-21, which included: a $750,000 transfer to the airport fund for a reimbursable grant; recognition of $93,242 in grant revenue/expenditure for the fire department; a $26,400 grant rollover adjustment; and a $63,000 water enterprise adjustment for an approved SCADA project. Each item was moved, seconded and adopted by roll call with all members voting affirmatively.
Why it matters: The airport transfer reflects a short-term cashflow requirement for a grant-funded capital project that will require the city to front costs before reimbursement. Council also emphasized continued compliance with state financial reporting; Rivera said the quarterly report is fully compliant with state requirements and that funds remain within approved budget limits.
Next steps: Staff will process the reimbursable grant paperwork, implement the adjusted budget items, and continue routine reporting. The accounts payable check reports for January–April 2026 were approved as submitted and had been reviewed by the finance committee.
