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County approves $365,900 BS&A software upgrade CIP to move tax system to vendor-hosted platform
Summary
The committee approved establishing a CIP and transferring $365,900 to implement an upgraded vendor-hosted property-tax software solution that will shift hosting and security responsibilities to the vendor; the treasurer said subscription costs will be higher than current costs but could offset IT hosting obligations.
The Finance and Infrastructure Committee approved a request to establish a capital-improvement project and appropriate $365,900 to implement a next-generation vendor-hosted property-tax and delinquent-tax software product (transcribed in materials as "BSNA"). Materials said the vendor will assume hosting, enhanced security responsibilities and many ongoing technical tasks, which should reduce the county's IT hosting burden.
The treasurer's office materials asked for a transfer from strategic capital CIP and a delinquent-tax fund transfer (transcript shows $14,350) to cover implementation, training, post–go-live assistance and the first year of the subscription fee. Future annual subscription fees will be requested in operating budgets.
Pete McGregor, identified in the record as Kent County Treasurer, told commissioners the new subscription will be higher than current annual payments (which the materials put "between two and 300,000") but said the move may be balanced by reduced IT hosting responsibilities. "It's definitely going to be more than what we're paying now," he said, but added the county expects vendor hosting to relieve internal IT costs.
Commissioners approved the request by voice vote. The materials note that, under county CIP policy, funding for new CIP projects requested outside the annual CIP cycle requires a two-thirds majority of the board; the committee's action recommends the appropriation for board consideration.
