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District hears McKinstry demo of Reveal asset-management and preventive-maintenance tools
Summary
McKinstry demonstrated its Reveal planning tool and preventive-maintenance workbook to the Waunakee Community School District facility committee, showing how asset-condition data and budget scenarios could inform HVAC contracting, staffing and future referendum priorities. McKinstry estimated HVAC asset capture would take four to six weeks.
The Waunakee Community School District facility committee received a demonstration from McKinstry of its Reveal capital-planning platform and preventive-maintenance (PM) deliverables, and discussed using asset-level data to inform future HVAC contracting and staffing decisions.
Chris Jones of McKinstry introduced the firm's toolset and partner team; a colleague identified in the transcript as Lord described the boots-on‑the‑ground asset-capture work and local office presence. McKinstry demonstrated a dashboard that shows facility-condition-index scores, a heat map of prioritized assets and a five-factor criticality score (condition, classroom impact, energy impact, cost, remaining life). The presenters showed how the system can filter by asset category (for example HVAC), run budget scenarios and export all data to CSV or a district CMMS. Chris said the district would own the data and not be locked into a subscription model.
Steve, representing the district, framed HVAC as an immediate priority because the current contract with North American Mechanical will increase in cost when the middle-school warranty period ends. Committee members discussed whether the asset data would support shifting some HVAC preventive-maintenance work in‑house, and how a clearer asset inventory would improve the scope and comparability of future RFPs. McKinstry estimated the HVAC asset-capture phase could be completed in about four to six weeks after the district provides plans and existing data.
Presenters also outlined a phased approach: prioritize HVAC (phase 1A) to inform the next RFP, then expand data capture across other asset categories. McKinstry said the PM workbook can generate task lists, frequencies and a bank of labor hours (the example shown estimated roughly 3,500 labor hours for the PM program) that helps the district evaluate staffing versus contracting.
Committee members asked about timing and next steps. Steve said the current HBAC/HVAC contract runs through Sept. 30 of next year, giving the district time to collect data and decide whether to phase work in-house or to re-bid. The committee did not take action but asked staff to return with more detailed phase and cost information.
