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Council approves Sherman Street change order after contractor finds thinner pavement
Summary
Council approved a change order for the Sherman Street Rehabilitation Project after a contractor found pavement thinner than expected; staff said the additional work will be about $20,000 and that grant rules limit the city to 50% participation on certain costs.
The Caro City Council voted June 1 to approve Change Order No. 1 for the Sherman Street Rehabilitation Project after project crews found that pavement thickness and soil conditions were worse than anticipated.
City manager Scott told the council that the team originally planned to mill and overlay only sections of Sherman Street but, upon excavation, discovered pavement sections with substantially thinner base and fractured edges, prompting a recommendation to extend reconstruction from Court Street to Frank Street instead of stopping at a short segment. A city staff speaker who addressed technical details said pavement thickness varied dramatically, with some sections as thin as four inches, and that the contractor flagged the deterioration.
Staff said the additional work for full reconstruction in the affected segment is "just over $20,000." They also noted the project is grant-funded up to 50% of $500,000 (the maximum grant portion is $250,000); the city reported the grant check already had been wired and that any cost savings beyond the grant ceiling could trigger a required return of funds.
Council approved the change order on a roll-call vote. Council members also discussed timing and budget effects: staff asked for two weeks to receive the contractor’s first bill and determine any required year-end budget adjustments; staff said the bulk of the work will post to the next fiscal year but that an initial invoice is expected soon.
What this means: the change order expands reconstruction to avoid premature failure of the repaired segments; the city will reconcile actual bills and, if necessary, present budget amendments at the next meeting.
