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Village of Sussex Public Works Committee backs $1.44 million in bills, road program and HVAC contract; recommends Maplewood Estates agreement
Summary
At its Feb. 3 meeting, the Village of Sussex Public Works Committee recommended the Village Board approve $1,442,836.45 in bills, endorsed 2026'027 road program design and televising contracts and a three-year HVAC contract with Helm Mechanical, and recommended a developer's agreement for Maplewood Estates contingent on Plan Commission approval.
The Village of Sussex Public Works Committee on Feb. 3 recommended the Village Board approve $1,442,836.45 in bills and endorsed contracts for the 2026'027 road program and a three-year HVAC services contract, and it recommended a developer's agreement for Maplewood Estates contingent on Plan Commission approval.
Trustee Scott Adkins called the meeting to order at 6:00 p.m. and the committee recorded a quorum with Trustees Scott Adkins, Lee Uecker, Ben Jarvis and Member John Gorman present. Assistant Village Administrator Katherine Gehl, Village Administrator Jeremy Smith, Village Engineer Jeff Klamik and Village President Anthony LeDonne were also listed as present in the minutes.
Trustee Lee Uecker moved, and Member John Gorman seconded, to approve the Dec. 2, 2025 meeting minutes; the committee carried the motion 4-0.
Trustee Ben Jarvis moved, and Trustee Lee Uecker seconded, that the committee recommend the Village Board approve bills for payment totaling $1,442,836.45. The committee carried the recommendation 4-0.
On infrastructure, Trustee Scott Adkins moved and Trustee Ben Jarvis seconded a motion recommending Village Board approval of the 2026'027 Road Program design services and televising contracts; that recommendation passed on a 4-0 vote. The transcript records no further details about contract vendors, scope or dollar values for the road program in the meeting minutes.
Trustee Ben Jarvis moved, and Trustee Lee Uecker seconded, that the committee recommend approval of a three-year HVAC services contract with Helm Mechanical; the committee carried the recommendation 4-0.
In development matters, Trustee Scott Adkins moved and Member John Gorman seconded a motion recommending Village Board approval of a Developer's Agreement for Maplewood Estates. The motion included a condition that the Plan Commission must approve the final plat; the committee carried the recommendation 4-0. The minutes do not specify terms of the agreement or financial details.
Committee members raised a future agenda item concerning a state law that would restrict the reasons a municipality can deny a plan; the minutes list this as a topic for a future meeting but record no committee action.
The committee adjourned at 6:31 p.m. following a motion by Trustee Scott Adkins, seconded by Trustee Lee Uecker, which carried 4-0.
Votes at a glance: minutes approval (Uecker motion/Gorman second) '1 motion carried 4-0; recommendation to Village Board to pay bills ($1,442,836.45) (Jarvis motion/Uecker second) '1 motion carried 4-0; recommendation on 2026'027 road program contracts (Adkins motion/Jarvis second) '1 motion carried 4-0; recommendation on three-year HVAC contract to Helm Mechanical (Jarvis motion/Uecker second) '1 motion carried 4-0; recommendation on Maplewood Estates Developer's Agreement conditional on Plan Commission approval (Adkins motion/Gorman second) '1 motion carried 4-0.
Next steps: the committee's recommendations proceed to the Village Board for final action; the Maplewood Estates agreement also requires Plan Commission approval of the final plat per the committee's condition.
