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State Election Board director explains proposed open‑records software purchase; staff to proceed
Summary
Executive Director James Mills told the board he plans to purchase a cloud‑based open‑records product (JustFOIA) to streamline redactions and delivery; staff estimate the tool will cost about $14,386 and reduce staff hours required for public‑records responses.
Executive Director James Mills briefed the board near the end of the April 22 meeting on a proposed procurement of an open‑records management product (JustFOIA) at an annual cost cited by staff of roughly $14,386. Staff described features they expect to use: automated redaction support, cloud delivery to avoid multiple large email attachments, searchable archives for routine public requests, and training provided by the vendor.
Mills and the office's open‑records staff described anticipated time savings (an estimated seven to ten staff hours per week) and said the software would reduce the need for repeated manual redactions and fragmented email deliveries. The board previously requested notification for expenditures above $10,000; no board member objected when the executive director presented the purchase and staff recommended moving forward.
