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Clerk reports 901 FOILs, website launch and seeks deputy clerk promotion
Summary
Village clerk reported 901 FOIL requests last year, said several service agreements moved into the clerk's budget, announced a website launch at month-end and asked trustees to approve promoting an existing employee to deputy clerk to formalize duties.
Sally, the village clerk, told trustees the clerk’s office processed 901 FOIL requests in the past year and that several software service agreements previously budgeted elsewhere have been moved into her department, which explains an apparent increase on the clerk’s budget page.
“We received about 100 death certificates a year and we processed other records requests; last year we processed 901 FOIL requests,” Sally said, describing routine workloads and the department’s recent accomplishments including social‑media archiving, ADA compliance tools and a new website expected to go live at the end of the month.
Sally proposed promoting Elena to deputy clerk, saying Elena already performs deputy responsibilities — swearing in officials and signing certified resolutions — and that the formal title would align authority with duties. She also described a plan to put all departmental applications and permit forms online and to streamline alarm activation billing with the police department.
Trustees asked about contract allocations and whether the clerk’s higher apparent service‑agreement totals were accurate; Sally and staff explained those lines were reallocated from IT and would remain in the overall village budget but be shown under different departments.
The board did not take a vote on personnel or budget reallocation at the hearing; staff will bring required documents and formal promotion language to the board for action if requested.
