Treasurer outlines new bank selection, fraud protections and cash‑handling changes including penny rounding

Jennifer White said the county has selected a new banking partner and that legal review is complete; staff will work with the vendor on-site to document procedures, implement vendor verification services and vendor/individual verification tools to help mitigate vendor/payment fraud.

On fraud and consumer protection, White said the county is seeing property and vendor fraud and that new legislation provides additional protections for taxpayers; she asked staff to continue work on possible fraud committee measures and internal training so departments know how to respond when suspected fraud arises.

The group discussed the practicalities of the state's discontinuation of pennies and rounding rules. White said the county processes a high volume of cash (she reported more than $2,000,000 handled recently) and noted electronic and check payments are not rounded. "When it is cash, then we have to round down and round up," she said, and staff recommended consistent signage at cash windows and a common message for all departments to avoid inconsistent application.

Implementation planning for the new bank will run in parallel with ERP work. Staff noted the new bank vendor will come on‑site to document procedures and the county will run some accounts concurrently while migrating ACH and other flows. That migration is expected to begin within a few months once signatures and final legal work are complete, with 18 months of no fees negotiated as part of the transition.

Staff said they will follow up with Tyler (the ERP vendor) to coordinate concurrent account setups and bank codes so reconciliation is manageable. No formal votes were taken; staff will bring a more detailed implementation timeline and fraud‑mitigation plan to commissioners.