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Board approves minutes, warrants and $2,500 hotel‑motel support for Dayton Days; authorizes fuel agreements
Summary
On May 18 the Columbia County Board of Commissioners approved prior meeting minutes and April warrants, allocated $2,500 from the hotel‑motel fund to Historic Dayton Days advertising, and authorized the chair to sign fuel agreements with Coleman Oil (primary) and Valleywide Cooperative (backup).
The Columbia County Board of Commissioners approved routine financial and event funding measures during its May 18 meeting, including past meeting minutes, April warrants and direct deposits, a hotel‑motel grant for Dayton Days, and authorization for county fuel agreements.
Minutes and warrants: The board approved minutes for May 4 and May 11 after a motion and voice vote. The board then approved April warrants (excluding district warrants) numbered 52,752 through 53,104 and direct deposits totaling $1,694,011.42; the vote was taken by voice and recorded as 'Aye' with the chair announcing the motion carried.
Dayton Days funding: An event representative (speaker 5) requested $2,500 from hotel‑motel funds to support advertising for Historic Dayton Days and related rodeo events. Commissioner (speaker 6) moved that the board approve $2,500 from the hotel‑motel fund for the event; the motion carried on a voice vote. The applicant said sponsorships had been strong and that free admission would be offered with fundraising support from local service clubs (Kiwanis and Lions Club).
Fuel contracts: Staff presented two bidders for county fuel: Coleman Oil and Valleywide Cooperative. Staff recommended Coleman as the primary supplier and Valleywide as backup. Commissioner (speaker 6) moved to authorize the chair to sign fuel agreements with Coleman Oil and Valleywide Cooperative; the board approved the authorization by voice vote.
Public hearing on surplus property: The board agreed to set a public hearing on surplus county property two weeks from the meeting and directed staff to prepare appraisals, advertising and possible open‑house dates for potential buyers. The assessor will advise on minimum bid guidance.
Procedural notes: Many votes were taken by voice with no roll call recorded in the transcript; where the transcript does not provide a roll‑call tally the outcome in this report is recorded as approved by voice vote and exact counts are not specified.
Quote: “I would move that we approve $2,500 of the hotel‑motel funds to go towards the Historic Dayton Days rodeo this weekend,” Commissioner (speaker 6) said before the board voted to approve the allocation.
Next steps: Staff will publish hearing notices, schedule open houses for surplus property if appropriate, and finalize fuel contract paperwork for chair signature.
