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Clallam County staff push to add two accounting positions to support surge in transactions and Tyler ERP rollout
Summary
County auditors asked the Board of Commissioners to approve two accounts-payable positions — one to backfill a vacancy and one temporary/new FTE — citing a doubling of transaction volume, growing credit-card use and an upcoming 18‑month Tyler finance system implementation that will require subject‑matter expertise.
Clallam County officials at a March 23 work session asked the Board of Commissioners to approve two accounts‑payable/audit positions to address rising transaction volume and to support a planned Tyler enterprise financial system rollout.
Nolan Mordash, senior accountant in the auditor's office, told commissioners the county conducts an annual capitalized asset inventory and has seen markedly increased credit‑card transactions across departments. County staff described a shift from batched voucher processing toward frequent, small credit‑card purchases and said the number of transactions the auditor's office reviews has grown sharply in recent years.
Finance staff and the county administrator said the county is starting an approximately 18‑month implementation of a new financial (Tyler) system intended to go live for core finance modules in mid‑2027, and that the change will temporarily increase demands on accounts‑payable staff. Administration argued the new system and the anticipated implementation workload — plus the loss of a senior subject‑matter expert who recently left — justify hiring one backfill immediately and one additional position to provide capacity and cross‑training during the transition.
Commissioners asked whether alternative approaches could reduce credit‑card volume, including centralized purchasing, stricter card controls, or renewed emphasis on vouchers. Staff said central purchasing and turning on the purchase‑order module in the ERP could yield efficiencies but would also require staff time and implementation effort. The auditor's office said it consulted MRSC and peer counties and found varying practices; some counties fully audit public‑works transactions, which would further increase audit workload.
County administration said it will use the job classification and budget review processes to confirm the requests and return the staffing items on the regular meeting agenda; several commissioners said they favor advancing both positions now to avoid losing implementation momentum. No final vote was recorded in the work session; board members placed the matter on the next regular meeting agenda for formal action.
The next concrete deadline tied to this topic is the planned July 2027 go‑live for the finance modules of the Tyler system; the administration said it would coordinate hiring and deployment timing to support implementation and cross‑training.
