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EPIC board approves routine contracts: therapy services, janitorial, software renewals and purchase‑order adjustments
Summary
During its May 21 meeting EPIC’s board approved a series of routine contracts and PO adjustments for services including Ramsey Therapy Group, janitorial services, software renewals (Bull Valley, HubSpot, PowerSchool, Zoom), warehouse/shipping systems, and microsite PO increases.
The EPIC Charter Schools board approved a slate of contract renewals and purchase-order adjustments during the May 21 meeting, covering special‑education therapy services, facilities, and several software subscriptions used district-wide.
Key approvals included an FY26 contract adjustment with Ramsey Speech Pathology (doing business as Ramsey Therapy Group) that increases the Tulsa contract by $22,000, which staff said will be covered by transferring between existing purchase orders so there is no net new cost to the school. The board also approved small FY26 PO increases to cover higher insurance and maintenance costs at the Claremore and Chickasha microsites.
For FY27 the board approved vendor renewals and subscriptions including Citywide Facility Solutions for janitorial services (after an RFP), Bull Valley Software for the Document I Oklahoma student-records platform, HubSpot for operational workflows and the district knowledge base, EZ Post for shipping services used by the warehouse, LoJo for warehouse management, Zoom for video/webinar/phone/team collaboration (with an added internal intranet product), and PowerSchool for the student information system.
Mister Kimble explained the operational uses for several renewals and said many contracts were similar in price to last year, with some increases tied to added products (for example, the intranet WorkVivo added to the Zoom contract). For each item the board moved, seconded and approved the recommended action on roll call.
The approvals were taken as part of regular business; staff noted budgeting and PO impacts where applicable and said many of the items were planned as part of the FY2026–27 operating budget.
