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Board outlines concessions, entertainment and volunteer plans for July 4 weekend
Summary
Board members mapped out concessions menus, staffing, supplier options and entertainment (concert, DJ, parade) for the town's July 3—4 celebrations, discussing pricing changes to offset rising costs and steps to improve service flow at peak times.
Woodruff town board members spent substantial time planning concessions, entertainment and volunteer logistics for the July 3 celebration at the rodeo grounds.
Members reported that hamburgers, nachos, popcorn and snow cones performed well last year and recommended operational changes to handle peak demand, including more grill capacity and additional staff at the ticket and service windows. One board member proposed increasing the single burger price to improve breakeven margins while keeping drinks inexpensive to speed transactions.
On entertainment, the board confirmed a concert by Tyler Riddle before the dance and discussed sequencing music for the fireworks show. The DJ for the dance was expected to support the concert and coordinate logistics, with lodging and poster distribution to be finalized in follow-up communications.
The board discussed supplies and suppliers: options included pallet delivery of pop from wholesale outlets, purchasing larger coolers (milk-style units) for staging cold drinks, and sourcing ice deliveries to reduce volunteer labor. Members noted previous bottlenecks and recommended staging product and pre-slicing produce to speed service.
Children's activities were addressed: bouncy houses will remain free and the bull ride was discussed as either a pay-per-ride option (e.g., $2 per ride) or an all-day wristband ($5); the board leaned toward an all-day wristband model to simplify lines. Ticket takers, concession volunteers and snow-cone attendants were identified; board members volunteered to recruit and confirm assignments.
Next steps: The board set a follow-up meeting (June 16) to finalize staffing, supplier orders and pricing. Staff will contact the concert performer and confirm signage, wristbands and volunteer rosters.
