District renews year‑two communications platform; staff to boost outreach and offer anonymized student counts

Miss Camacho presented the second year of a three‑year agreement for the district’s unified communications platform (referred to in materials as Apigee/Apogee/Apdgy) and said the system centralizes website, app and parent communications while supporting language accessibility.

"This is our platform for our New Haven website… the app and the way parents communicate with us," Miss Camacho said, describing one‑way and two‑way messaging and language translation so parents receive communications in their native language. She presented a timeline for continued rollout and said the year‑2 budget line is $123,287.00.

Justin Harmon said staff will survey users to identify adoption obstacles, clarify nomenclature (families should be directed to the HPS app; teachers use a different app, called Thrillshare/Rooms), and expand in‑person training across schools to raise teacher and family uptake.

Separately, Mr. Nguyen reported on a data‑sharing question from the prior meeting: the vendor will accept student numbers without first and last names. Staff suggested teachers could instruct students to use aliases or alternate identifiers where appropriate and that messaging would be coordinated with school counselors and deans to protect privacy.

Chair asked staff to include prior agreement materials in posted meeting materials so board members, press and the public can inspect the original bid and scope when the items go to the full board. The committee approved sending the agreement forward for full board consideration.

Next steps: staff will continue outreach planning, conduct the user survey and provide earlier agreement documentation for the full board package.