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Board questions $5,500 auditor invoice; forms audit subcommittee to negotiate
Summary
Board members flagged a $5,500 additional invoice from auditor CBIS CPAs for state‑required audit work not included in the RFP and agreed to form a three‑member audit subcommittee to contact the audit partner (Kyle) and report back next month.
The Board of Finance discussed an additional invoice of $5,500 from CBIS CPAs for extra audit work that was not included in the original bid specifications. The charge was described as work required to meet state audit requirements and was presented to Mary Jane after the prior meeting.
Mary Jane said the additional work was required to meet state requirements and had not been included in the RFP; she also said the cost was split with the Board of Education. "I did not include that in the past... we probably should have asked them what that cost was," Mary Jane said, and acknowledged the first year of on‑boarding often carries higher costs.
Board members said the firm should be asked to negotiate the fee next year or explain why it was billed as an add‑on. The board agreed to form an audit subcommittee to contact the partner in charge (identified in the transcript as Kyle) to seek clarification or negotiation; several members volunteered to participate and the subcommittee will report back at the next meeting.
No formal reversal or payment hold was recorded in the transcript; next steps are limited to the subcommittee outreach and a report to the full board.
