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Commissioners approve ClearGov budget software subscription despite auditor concerns about compatibility
Summary
Newton County approved a ClearGov budgeting software contract (about $13,000 annually plus a $4,250 setup fee) after vendor demonstrations showing compatibility with county systems; the contract includes a 30‑day termination/refund provision.
Newton County commissioners approved a contract for ClearGov budgeting software that county staff said will simplify departmental budget submission and automate raise and benefits calculations.
The subscription was presented as an annual service for $13,000 per year with a one‑time implementation fee of $4,250 to integrate the product with the county's financial data. Commissioners and the auditor discussed compatibility concerns: one commissioner said a nearby county had reported problems, while other staff noted ClearGov demonstrated integration with the county's net data during a local demonstration. The vendor contract includes a 30‑day termination window with a full refund option.
Supporters said the software will streamline budget season by allowing departments to complete and submit budget proposals online and automatically calculate pay and benefits changes. The court approved the contract by motion and instructed staff to proceed with implementation and training included with the service.
Staff will coordinate integration and training; the contract terms allow termination within the first 30 days if the county determines the product does not meet technical needs.
