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Maintenance staff outlines budget adjustments and flags $144,000 boiler replacement
Summary
A county maintenance staff member presented proposed maintenance budget changes, including a 3% increase to professional services (about $5,000) and a $144,000 estimate to replace an upstairs HVAC water boiler; staff recommended removing the boiler line from the operating budget pending further bids.
A staff member reviewed Lincoln County’s maintenance budget, saying professional services accounts were increased by 3% to reflect routine cost-of-living adjustments and that those changes produce roughly a $5,000 net increase.
The presenter said payroll and insurance figures were updated with data provided for an employee identified as Dallas and that most accounts were left unchanged. The maintenance account that covers HVAC, janitorial and fire services (account 360) was raised by 3% “so I wasn't asking for money out of the general fund,” the staff member said, explaining other line items were trimmed to absorb the increase.
The staff member highlighted two capital concerns in account 940: two heat pump replacements estimated at about $5,600 and a larger estimate of $144,000 to replace an upstairs HVAC water boiler. The $144,000 figure was provided by a supplier (Temprite), and staff said they had not yet received competing bids. “We know it's going to fail — it's just a matter of when,” the presenter said of the boiler, and asked whether the county wanted that cost included as a line item now or deferred until a later decision.
The presenter offered an option to purchase equipment this year and defer labor until the next budget year as a way to split the cost and avoid delays tied to long lead times on parts. Staff also warned that equipment price increases could occur if bids were postponed.
Removing the $144,000 boiler item from account 940 would reduce the cited maintenance total to about $389,573, the presenter said. Staff repeatedly described an approach of offsetting projected increases by reducing other accounts (for example, a $2,000 reduction in a park account) rather than requesting additional general-fund dollars.
There was no formal motion or vote recorded in the transcript on whether to include the boiler replacement in this year’s budget. The staff member said they would follow up with bidders and that the item could be revisited when additional bids and price confirmations were available. The maintenance discussion ended without a formal decision recorded in the transcript.
