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Commissioners approve multiple Children & Youth provider agreements and CAPS system fees
Summary
Indiana County approved FY25–27 private provider agreements for Children & Youth Services, a prorated CAPS applications fee of $41,001.87 for 24-hour access (50 users), a FY24–25 CAPS maintenance allocation of $4,291.32, an AFCARS upgrade fee of $3,468.90, consulting rates, and a HIPAA Business Associate Agreement with Avanco International, Inc.
The county commissioners on May 13 approved a suite of agreements requested by Vicki Weaver of Children & Youth Services to maintain case-management services and system access.
Actions include an addendum with Indiana Healthcare Physicians (DBA IRMC Physicians Group) to provide non‑placement services on an as‑needed basis, provider agreements with Alternative Community Engagement Solutions, Menta Psychological and Jefferson County Juvenile Court for non‑placement services, and a APS/IT contract package for CAPS (Child Accounting & Profile System).
Specifically, the commissioners approved a prorated annual CAPS Applications Service Provider Agreement fee of $41,001.87 to provide 24‑hour access for up to 50 authorized users (to be paid from the Information & Technology Grant); a CAPS maintenance allocation to Indiana County for FY24–25 of $4,291.32; and an AFCARS upgrade and maintenance charge to Indiana County of $3,468.90. The board also approved a consulting-services agreement with variable hourly fees ($54.50–$125.00) and a HIPAA Business Associate Agreement Addendum with Avanco International, Inc., required to safeguard Protected Health Information. The HIPAA addendum carries no fee.
The motions were carried unanimously. The minutes do not list specific performance metrics for vendor services; funding sources include Information & Technology grant allocations and proportional cost-sharing with other CAPS counties.
