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Zeeland council authorizes Video Management System purchase up to $63,654, contingent on Board of Public Works approval
Summary
City staff presented a plan to consolidate multiple aging video systems into a single Genetec-based platform; council voted to approve procurement from People Driven Technology not to exceed $63,654, with the purchase contingent on Board of Public Works approval and funded within the City’s CIP.
The Zeeland Common Council on April 6, 2026, authorized the city to purchase and implement a unified Video Management System (VMS) from People Driven Technology, not to exceed $63,654, contingent on approval by the Board of Public Works.
Staff said the procurement will consolidate standalone systems used by the Board of Public Works, the Library, City Hall, Public Safety and later the Clean Water Plant into a single Genetec Security Center platform with integrated access control. The recommended configuration supports 80 existing cameras with capacity to expand to 100 cameras and design assumptions estimate about 24+ days of retention on a Streamvault appliance with 160TB of storage.
Costs and budget: Staff provided a base system price (hardware, licensing, services) of $51,250 and an optional advanced training line of $1,795, yielding a base project cost of $53,045. To allow for potential hardware pricing fluctuations, additional licensing, and camera replacements during implementation, staff recommended a 20% contingency ($10,609), producing a total not-to-exceed amount of $63,654. The project is funded from the Capital Improvement Plan, which has $70,000 allocated for this work.
Procurement rationale and next steps: Staff prioritized long-term integration, scalability to meet future needs, and alignment with city and Board of Public Works security initiatives when recommending People Driven Technology as the preferred vendor. The Purchase remains contingent on formal approval by the Board of Public Works; staff listed implementation tasks including configuration, training, and expanded licensing preparation. Once BPW approval is received, departments will proceed with procurement, vendor implementation services, and training, with implementation reports to the City Manager.
The council approved the motion to authorize the purchase; the item now awaits Board of Public Works approval before funds are expended.
