Board approves Canon imagePRESS lease; administration says change will lower lease cost and retain backup equipment

The board approved a lease agreement on June 3 to acquire a Canon imagePRESS V700 production printer under a 63‑month lease at $475 per month and with trade‑in and upgrade provisions, according to administration presentations.

Mr. Ross described negotiations in which the vendor agreed to a deep reduction in monthly lease payments and to accept existing machines as trade‑ins while allowing the district to retain a color machine and a smaller high‑school unit for backup at no additional capital cost. He said the new machine consolidates the capabilities of two older devices and should reduce the district’s leased‑equipment footprint while keeping two machines on existing maintenance contracts.

"We're keeping two machines for free on old maintenance contracts that aren't increasing while we lease one new machine at 25% of the current rate," Mr. Ross said, summarizing the arrangement, and district staff said that expected print cost increases per page (30–50% on the new maintenance contract) were more than offset by the large lease reduction.

Board members asked about throughput and the ability to maintain volume with one primary device. The district said current print volumes have fallen and that the new device met operational requirements; the print shop manager confirmed the configuration would meet current needs.

Motion and vote: The board approved the Canon lease agreement in the action portion of the meeting (recorded in the minutes as passing on a narrow recorded vote; transcript shows the motion passing '43').

Next steps: The administration will finalize the lease and schedule installation and operator training per the contract terms.