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Board approves bid waiver for recreation transit van to support camps and deliveries
Summary
The Board of Finance approved a conditional bid waiver for a state‑contract transit van purchase by the recreation department (funded from program revenue) for summer middle‑school trips, food deliveries and year‑round program use; approval was contingent on outreach to a local dealer for donation/discount options.
The recreation department requested a bid waiver to purchase a state‑contract transit van for middle‑school summer camp trips, program deliveries and year‑round use funded from recreation program revenue. Staff said contracted transportation costs for a single day could reach $575–$625 and that an in‑house van would reduce recurring transport costs and expand program capacity.
Board members discussed driver licensing (public‑service endorsements), vehicle fleet management and risk management protocols; the department said it would use internal certified staff rather than hire a dedicated driver and would follow DMV and town risk‑management rules. The board approved the waiver by unanimous voice vote with a condition that the director contact local dealer Rob Valente (or similar) to seek donation, discount or other match before final purchase is executed.
The motion was moved and seconded and carried without recorded opposition. The van purchase will be paid from recreation program revenue and the department will follow town procurement and vehicle safety requirements prior to taking delivery.
