TRS deferred-comp team: remit SSP deferrals when paychecks are issued; Gemini portal can preauthorize up to 6 days

Angie Gerlock, a member of the TRS deferred compensation team, told employers that SSP contributions must be reported in the Gemini employer portal when the paycheck is paid. “When you pay your employee, that's when you report in the Gemini employer portal,” she said, stressing that SSP contributions are invested at Voya and should be remitted as close to the pay date as possible.

Angie reviewed examples to show application: for staggered summer pay schedules, report each employee’s SSP contribution on their payday; if multiple pay schedules share an identical payday, report all those contributions on that date; and if an employee receives one large summer paycheck that covers multiple weeks, the SSP contribution should be reported when that check is issued.

She described a Gemini portal feature that lets employers enter a future authorization date (useful for planning) but cautioned it cannot be set more than six calendar days after the actual pay date and must not be in the past, on a weekend, or on market/banking holidays. Angie also explained the YTD reporting tools (detailed pay-period-level and summary reports) employers can use to reconcile SSP reporting to payroll, and clarified deduction rules: flat-dollar deferrals should be taken from normal scheduled pay periods (not special pay or stipends), while percentage deferrals apply to all pays including special pay and stipends.

Angie closed by sharing contact information for the SSP and accounting teams and inviting questions.