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Selectboard approves request for bids on solid waste services with emergency-repair short-pay clause
Summary
The selectboard approved an invitation to bid for solid waste services with added contract language allowing the town to short-pay a vendor for the cost of emergency repairs and administrative fees if vendors fail to respond to 24-hour repair requirements.
The selectboard approved a request for bids for solid waste services on June 2 after adding contract language that would allow the town to penalize a vendor if emergency repairs are not addressed within a 24-hour period and to short-pay the vendor for repair costs plus administrative fees.
Todd presented the draft invitation to bid and explained compactor inclusion and anticipated service levels. Board members and staff discussed enforcement mechanisms and how the town would recover repair costs: the suggested approach is to deduct repair costs (plus administrative fees) from the vendor's invoice if the vendor fails to meet the contract’s emergency-response timeframe.
"Board of selectmen also reserve the right to penalize vendor or consider it a breach of contract if emergency repairs are not addressed within a 24-hour period," the draft reads, and the board directed staff to craft precise short-pay language with counsel. The motion to approve the request for bid with the short-pay amendments passed unanimously.
What comes next: Town staff will finalize the contract verbiage with legal counsel and issue the formal invitation to bid. The board flagged mattress handling as an alternative bid item and asked staff to complete outstanding cost estimates before the packet is released.
