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Zeeland BPW considers replacement of aging SCADA servers; purchase motion recorded
Summary
IT Manager Maloney recommended replacing end-of-life Electric SCADA servers and a replication server; staff proposed buying three Dell servers under MiDeal for up to $45,675 (including 5% contingency). A motion to approve the purchase was made; the minutes do not record the vote result.
IT Manager Maloney told the Zeeland Board of Public Works on March 10 that the board's Electric SCADA (Supervisory Control and Data Acquisition) servers have reached end of life and pose an increased risk of hardware failure and extended downtime. Maloney outlined a refresh to maintain redundancy and reduce licensing costs by migrating hypervisors to Microsoft Hyper-V.
Staff proposed replacing two virtual SCADA application servers and one virtual replication server with three enterprise-class servers. The per-server price presented was $14,500, totaling $43,500, and staff recommended a 5 percent contingency of $2,175 for volatile enterprise hardware pricing, producing a not-to-exceed procurement amount of $45,675. ACM/Finance Director Plockmeyer noted that capital funds totaling $50,000 previously had been requested and allocated for SCADA server purchases.
Commissioner Query moved and Vice Chair Cooney seconded a motion to approve purchase of three replacement SCADA servers from Dell under MiDeal contract pricing in an amount not to exceed $45,675. The meeting minutes record the motion but do not record a vote outcome for this item in the transcript.
The board's materials justify the refresh on operational-reliability grounds and cite market-driven cost volatility (supply chain pressure, AI-driven data-center demand, tariffs) as a reason for the contingency. The agenda lists procurement through the MiDeal cooperative contract as the proposed purchasing route. The item was discussed as part of routine capital procurement; the next procedural step listed in the minutes is procurement under MiDeal pending formal action recorded in the minutes.
