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Council orders upfront estimates and post-event accounting for town-supported events
Summary
To increase transparency for town-supported events, the council directed staff to provide an up-front estimate of town support costs and a post-event accounting of actual costs for events the town sponsors or supports (including WBA activities); the motion passed by voice vote.
The Weaverville Town Council on June 8 approved a measure requiring staff to provide pre-event estimates and post-event accounting of town-provided support for events that are town-sponsored or town-supported.
Council Member (Speaker 7) said staff accounting shows the town provided about $18,008.25 in support for WBA events (police and public-works labor and overtime). The motion sought to give community partners an estimate during planning and then a post-event statement of actual town costs so they understand the town’s contribution. Council and staff clarified the estimates are informational (not bills) and that staff would prepare example models showing both a fee-schedule-based estimate and a close-to-actual cost model for review before formalizing any billing changes.
Council approved by voice vote and asked staff to prepare example estimated and actual accounting models for future review. The motion was described as a transparency measure, not a new charge to organizations; staff said the unit cost estimates could be based on the adopted fee schedule or on actual time-and-materials accounting, depending on council direction.
