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Board questions length and cost of field maintenance proposal before approving item
Summary
Board members asked whether a proposed field maintenance service covers three fields, how often crews evaluate them and whether the contract term is five years; staff said the rate discussed was $5,300 for five years and the motion was approved unanimously.
Board members discussed a proposal for field/turf maintenance covering three athletic fields and clarified contract length, evaluation schedule and costs before approving the related agenda item.
A board member asked, “This proposal for the filter, that's for all 3 fields for how many years is that?” Staff replied that the contract is evaluated each year and clarified the term language in discussion: “The the rate is for 5 years,” staff said. The board member restated, “So it's gonna be $5,300 for 5 years,” and staff added that another figure—the $8,200 amount—would be an additional line item to be added but that the vendor arrangement is managed year to year.
Staff explained crews come in each summer to conduct an evaluation (a “hammer test” was mentioned as part of checks), to clean fields and to provide a cleaning machine so the district can perform interim maintenance in-house. After the exchange the chair called the motion on the agenda item and members approved it by voice vote.
The transcript did not supply a contract document or a fully itemized cost schedule; the dollar figures referenced in discussion were those spoken by board and staff during the meeting.
