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Auditor seeks $2.23M placeholder for county ERP implementation; board asked to plan ahead
Summary
The county auditor presented a placeholder request for a new enterprise resource planning (ERP) system, citing consultant estimates and a wide implementation-cost range; staff proposed the board consider funding options including interest and restricted fund balance and said an RFP would follow if the project proceeds.
The auditor's office presented a high-level request for an enterprise resource planning (ERP) project and a midrange placeholder estimate of $2,233,000 to cover a one-time implementation and consultant costs. "The auditor's office is requesting $2,233,000," the auditor said, presenting consultant estimates that ranged from low-six figures on the low end in historical conversions to a high-end implementation estimate of about $3.49 million.
The auditor explained the request aligns with a multi-department project team (audit, IT and HR) and that the county's existing manual processes and spreadsheet workarounds present potential efficiency opportunities. The presentation included an example of the county's previous ERP conversion in 2007—2008 and ongoing maintenance costs to provide context for likely annual support fees after implementation.
Funding options discussed included using interest and restricted fund balance for upfront costs and placing ongoing maintenance into the IT budget. Commissioners asked for more detailed cost/benefit analysis and potential savings estimates by module; the auditor said those assessments are in progress and that the project team plans to issue an RFP this fall or winter if the board supports the effort.
