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Gadsden County finance staff report DOE approval, tax form dates and insurance refund at Jan. 27 workshop
Summary
At a Jan. 27 financial workshop, CFO Marleni Bruner told the school board the Program Cost Report was accepted by the Florida Department of Education, announced W-2 and 1099 schedules and said the Florida School Board Insurance Trust will credit Gadsden $7,770.06 (2.65% of the district premium). The board scheduled a budget workshop for late March.
CFO Marleni Bruner told the Gadsden County School Board at its Jan. 27 financial workshop that the district submitted its Program Cost Report on Jan. 8 and that the Florida Department of Education reviewed and approved the final submission.
Bruner outlined several near-term operational deadlines: "The District will have W-2s available by Friday, January 30, 2026," she said, and noted the Social Security Administration employer deadline for providing W-2s to employees is Feb. 2. She said 1099 forms are targeted to be available by Jan. 30 with a Jan. 31 deadline and that January payroll will be processed on Jan. 30.
The CFO also briefed the board on the Florida School Board Insurance Trust meeting held Jan. 21–23. She said the Trust "is financially sound with positive returns on investments" and that member districts will receive surplus credits. Because Gadsden's premium is $1,308,726.00, Bruner said the district's refund will be a 2.65% reduction, a credit of $7,770.06.
Bruner flagged a revised regular-meeting agenda item for surplus auctioned assets, saying the district will post several buses on govdeals.com and that buyers will receive documentation about the vehicles' issues. She said the Board needs to approve the top three items to be removed from the district's asset inventory; the buses were previously approved for removal on Oct. 22, 2019.
Chairman Leroy McMillan pressed for more Board involvement in building the next budget and asked for a workshop date. Bruner recommended holding a budget workshop at the end of March so staff could complete audit-response work, finalize the Annual Financial Report (AFR), and prepare departmental budgets and staffing plans. On the district's fiscal posture, Bruner said the fund balance is calculated only at AFR closeout and that the district "is not in jeopardy" of exceeding the current published budget; she also reminded members that the fund-balance percentage will be finalized during the AFR process.
No formal votes were taken on financial items at the workshop. Board members deferred further deliberation and several agenda items to the regular meeting.
