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Polk County approves immediate start on NEOGOV HR platform, using IT funds; year‑one cost about $19,912
Summary
Polk County commissioners approved moving forward immediately with a NEOGOV applicant-tracking and onboarding platform, with staff reporting a year‑one cost (including setup fees) of about $19,911.55 and multi‑year subscription estimates. The court directed staff to return a contract for review.
Polk County commissioners voted to begin implementation of a NEOGOV applicant‑tracking and onboarding platform, approving immediate startup using funding Casey said was available in the county IT budget.
County staff presented a proposal for two NEOGOV modules — Insight (applicant tracking/screening) and Onboard (new‑hire onboarding) — describing a 60‑month initial term. Packet figures presented by staff list Insight at $8,572.00 per year with a $3,638.50 one‑time setup fee and Onboard at $5,582.85 (partial first year) with a $2,183 setup fee; staff summarized the year‑one total as $19,911.55 and provided annual estimates for years two through five in the proposal summary.
Staff said the platform would allow applicants to create a profile and apply across openings without re‑entering data, provide a mobile‑friendly application interface and add a secure portal for hiring managers. “Once they create an account they can apply to anywhere that NEOGOV is at,” a staff member said, describing the applicant experience and the administrative benefits.
Commissioners discussed which departments would see the greatest benefit. Staff noted the greatest payoff would be for high‑turnover or large‑hiring departments — the jail/sheriff’s office, the tax office and the district attorney’s office. Implementation was estimated at roughly 90–100 days per product with kickoff, discovery, configuration, training, validation and a 30‑day support period after go‑live.
A second, expedited proposal from NEOGOV would allow the county to begin implementation immediately rather than waiting for the October start date in the original packet. Casey, who described having IT budget funds available to begin sooner, told the court staff could start the work now and return a contract for formal review: “If y’all are in agreement, we could go ahead and move forward,” Casey said.
The court approved proceeding immediately and directed staff to place a contract on a future agenda for review. The vote was taken by voice. The contract term, exact subscription renewals and final procurement documents will be finalized when staff returns the contract for court approval.
