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Commissioners debate clerk/administrator split and pay-step placements in proposed budget
Summary
Commissioners and staff discussed separating the city clerk and city administrator roles, possible step placements for each, and how approved salary-survey increases and the 4% cost-of-living adjustment will interact; staff proposed mid-range funding for the clerk and roomed administration pay to allow future growth.
Commissioners reviewed a proposal to split the combined clerk/administrator role and budget for new step placements.
Carly, who currently holds the combined position, presented a draft job description and noted she had modified the existing description to isolate administration responsibilities. "It's much more of a just kind of collection of information and guidance...so it's very much still that same job description," Carly said, describing the draft as a starting point for discussion.
Commissioners and staff discussed specific step-placement options to fund in the proposed budget. Staff said they had budgeted the clerk at step five for planning purposes and discussed mid-range and higher-step scenarios for recruitment and retention. Multiple commissioners indicated a preference to budget conservatively for negotiation space: a proposal emerging in the meeting was to show funding at step eight for the clerk and step 10 for the administrator while recognizing step placements could be adjusted at hire or later.
The conversation also covered how automatic step increases and a 4% cost-of-living adjustment would interact with anniversary and promotion dates, and whether an administrator position should be set above the director-level pay. Commissioners asked for a simple one-page comparison showing the cost differences between a straight 4% across-the-board increase and the salary-survey-driven changes proposed.
Staff committed to supplying the commission with comparative scenarios and to present final recommended step placements and related budget numbers at a future meeting. The discussion did not include a final vote but established a working direction for budget planning.
Speakers who framed pay and step concerns included Carly (current clerk/administrator), the chair and multiple commissioners; no hiring decisions were finalized during the session.
