Richmond Sanitary District approves routine invoices, software support contract and multimember budget transfers

The Richmond Sanitary District Board of Commissioners on June 9 approved routine minutes and invoices and authorized a series of contracts and budget transfers related to sewer billing, roof maintenance and engineering support.

A staff member recommended a sole-source, one-year support and maintenance agreement with Donald R. Fry and Company for the Cubic sewer-billing software. The staff member said the district would pay $23,671.59 for the July 25, 2026–July 24, 2027 contract period, "a $463.76 increase for yearly support." The board moved, seconded and approved the recommendation by voice vote.

The board also approved a lump-sum extension with Weatherproofing Technologies to continue annual roof inspections tied to warranties from 2010 re-roofing work. Staff explained that several 2010 contracts included Tremco gold service agreements that provided annual inspections and warranty work at no cost; those warranty inspections end in 2026. The recommended extension would continue inspections through May 2031 for a stated lump-sum cost of $16,947, which staff said covers the full remaining warranty period. A board member asked, "So, the 16,000 covers the full 5 years, or is it per year?" Staff replied that it covers the full five-year span. The board approved the agreement by motion and voice vote.

On budget matters the board approved a $19,200 transfer from a personnel account to a professional services account to pay engineering consultants while an engineering position remains vacant. Separately, the board approved a reclassification of $15,000 from a capital account to a supplies account for lab equipment and supplies to conform with current purchasing thresholds and policy. Both transfers were approved after motions, seconding and voice votes.

The board approved invoices dated May 22 and May 29, 2026 totaling $178,134.89. Staff identified three notable payments within that total: two disbursements of $39,943 each to Huntington National Bank and one payment of $54,500 to the Bank of New York Mellon.

After completing Sanitary District business, the meeting was turned over to the Richmond Sanitary District Stormwater Management Board, chaired by President Bakshi. The Stormwater Board approved the May 26 minutes, accepted invoices dated May 22 and May 29 totaling $2,467.30, and approved a $19,200 transfer from a stormwater personnel account to a stormwater professional services account to cover consultant work while an engineering vacancy is filled. The Stormwater Board then adjourned.

No formal roll-call vote tallies were recorded in the transcript; actions were taken by voice vote and recorded as approved. The meeting adjourned with no further miscellaneous business scheduled.