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Council previews consent‑agenda procurements: auditors, HVAC, debris standby contracts, striping and park improvements
Summary
The council's consent agenda included a one‑year renewal for annual auditors (CBIZ) for $98,750, a server‑room HVAC replacement using a school‑district contract at $124,485, standby debris‑management contracts, roadway striping awards, park/pathway work and lightning‑prediction systems.
A block of procurement and service contracts dominated Wellington's consent agenda, including renewals, cooperative‑contract purchases and standby agreements intended to speed emergency response.
Staff recommended renewing a one‑year contract for annual auditing services with CBIZ CPAs for the fiscal year ending 09/30/2026 at $98,750. Councilmembers asked staff to present more visual summary materials to the public when the auditors report next year; staff said the full audit is already posted on the village website.
Procurement staff also sought authorization to utilize cooperative contracts for several purchases: a Village Hall server‑room HVAC replacement awarded to Precision Air Systems at $124,485 using the Palm Beach County School District contract; a multi‑vendor roadway‑striping contract (primary McShay Contracting, secondary Stefan and Sons, tertiary South Wide Industries) to support FY26 resurfacing and bicycle‑lane projects (estimated cost $630,037); and a Palm Beach County pathway/minor construction contract with Wynn and Sons Environmental Construction for three pathway/parking/sidewalk projects totaling $674,211.50.
Staff presented two standby contracts for disaster‑related debris monitoring and FEMA‑reimbursement consulting, recommending Thompson Consulting LLC as primary and Roston/Roasten Solutions LLC as secondary. These are unit‑price, five‑year standby agreements that would only be billed if the village issues a notice to proceed following an emergency.
Other consent items included renewal of fertilizer/chemical contracts (estimated net fiscal impact ~$37,000 if quantities match prior year), a final renewal for fill materials (small estimated $2,000 impact), authorization to replace ~5,080 linear feet of deteriorated split‑rail fencing for $135,700, and a $58,065 purchase and installation of ThorGuard lightning‑prediction systems at three village locations for public‑safety monitoring.
Staff also asked the council to authorize using a City of West Palm Beach contract with Raftelis to redesign permit fees to comply with new state legislation that requires fee schedules to be based on cost recovery rather than project value.
All items were presented on the consent agenda for council consideration.
