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Alameda County reparations commission plans more pop-ups, reviews $500,000 budget and vendor procedures
Summary
At its December meeting the Alameda County Reparations Commission discussed expanding short-form "pop-up" listening events, detailed how $155,038 of a $500,000 county allocation has been spent so far, and urged clearer vendor intake and contract scopes to support upcoming events.
The Alameda County Reparations Commission on a December 2025 meeting discussed expanding short-form "pop-up" listening events, reviewed budget spending to date and pressed staff on vendor intake and payment procedures.
The meeting chair (referenced in the record as Chair Gore) opened the session and commissioners agreed to move approval of meeting minutes to January. Commissioners discussed scheduling a year-in-review retreat on Saturday, Jan. 31, and options for retreat hours and venue logistics.
A commissioner providing the budget update said, "the Board of Supervisors entrusted us with $500,000 worth of the county funds to meet our mission. To date, we have spent $155,038 of that $500,000. Our remaining balance is $344,961." The presenter described major spending categories as technical support (the primary TA vendor), website development (about $15,000), facilitator fees (roughly $5,000), promotion (roughly $10,000) and food/refreshments (a little over $5,000). The presenter said most spending so far has supported listening sessions and technical assistance.
Staff and commissioners pressed for clearer vendor processes. A county staff member urged advance quotes and getting frequent vendors into the county payment system so invoices can be processed on time: "If it's like a one-time thing, that's totally fine, but I need to get authorization to be able to use our county credit card to be able to pay for those things, which means I need to get a quote in advance." Commissioners agreed to create an intake form for flyer and vendor requests, to add scope details to vendor agreements and to build a short list of backup vendors (photographers, videographers) to avoid single points of failure.
Commissioners also discussed operational distinctions between full listening sessions and smaller pop-ups. Staff said pop-ups can draw on the same budget line items (for food, modest vendor support and promotional materials) provided organizers complete the intake form and agree vendor scopes in advance. The commission noted that core listening-session supports (child care, on-site therapy, videography) may not always be required for every pop-up and urged teams to coordinate lead time so the county team and consultants can provide coverage.
Other business included an update on open seats (staff reported three applications and one commissioner recommendation for a vacancy) and a reminder that consultants and staff will prepare contract addenda where required (for example, to expand a facilitator’s scope to cover pop-ups).
The commission set next steps: finalize the intake/flyer form, continue vendor onboarding and payment confirmations, complete retreat logistics for Jan. 31 and reconvene in January to approve minutes and the work plan for January–June.
No formal votes on ordinances or resolutions were recorded during the session; items described above reflect discussion, direction to staff and planning.
