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Pleasant Valley board approves transfers to cover athletic gear and uninsured losses
Summary
The Pleasant Valley Community School District board approved a $23,815.30 transfer to reimburse student activity purchases of football protective equipment under 2017 House File 564 and approved reimbursements totaling $99,344.85 for uninsured losses, including press-box repairs and an employee-related payment.
The Pleasant Valley Community School District board on June 8 approved two separate fund transfers to reimburse school accounts for athletics expenses and uninsured losses.
District finance staff told the board the first transfer — $23,815.30 — would move money from the general fund into the student activity fund to reimburse purchases of athletic protective equipment made during the 2025–26 school year. "This is an agenda item that we've been doing for several years now," said Mr. Cing Smith, the staff presenter, explaining that 2017 House File 564 allows districts to make this reimbursement. Director Kungl moved the motion; Director Ays seconded it. A roll-call vote recorded all members in favor.
The board also approved two transfers from the management fund to cover uninsured losses after guidance from the Iowa Department of Education. One transfer reimbursed the general fund $48,530 for an uninsured employee-related payment; the other reimbursed the physical plant and equipment levy fund $50,814.85 for repairs to the Spartan Stadium press box that were not covered by insurance. Finance staff said some of the damage was wind-related but that much of the work addressed long-term wear and tear and therefore fell outside insurance coverage. The combined reimbursements total $99,344.85; Director Canwisher moved the motion and Director Ays seconded it. A roll-call vote approved both transfers.
Board members asked clarifying questions about the insurance deductible and whether partial storm payments were possible; staff responded that the district's deductible and the mix of storm damage versus wear-and-tear made insurance coverage impractical for the press-box repairs. One board member asked whether severance payment policy exists; staff said the district consulted its attorney when structuring the employee payment in the uninsured-loss case.
Taken together, the approved transfers move $23,815.30 to the student activity fund and $99,344.85 from the management fund to repay the general fund and the physical plant and equipment levy fund. Officials said the athletic purchases were all football-related for the 2025–26 year and that board approval is required because the transfers move money between funds.
The board recorded the motions and roll-call votes during the meeting; both measures passed unanimously.
