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CPMT flags FAPT paperwork and family participation gaps; training offered but not mandatory
Summary
The CPMT was told some program-area workers are not submitting FAPT paperwork on time and families/providers resist participation; low response to offered Family Engagement training prompted debate over whether training should be mandatory for DSS staff.
The coordinator reported persistent problems with timely and complete FAPT paperwork and with family and provider participation in FAPT meetings. Meeting materials included "Characteristics of a High-Functioning FAPT" and a training packet; members were asked to confirm whether the team meets those characteristics and how to document compliance for the OCS audit.
The coordinator said workers must provide paperwork at minimum by noon the Friday before a Monday FAPT meeting so members can review documentation in advance; missing documentation hampers eligibility determinations and service planning. The coordinator also flagged resistance from some case managers and providers to participating in FAPT meetings.
Leadership discussed a Family Engagement training offered locally on August 13 or August 18, 2026. Only a handful of members had responded to an earlier solicitation: five FAPT members, three CPMT members and one case worker. CPMT member Lori Gates-Addison asked why the training was offered if attendance would not be required; David Taylor said he would not make the training mandatory for DSS workers because DSS already offers family engagement training and suggested offering training regionally instead. The coordinator said OCS requires documentation that local CSA staff have opportunities to participate in CSA-related training and that the coordinator must offer such opportunities to remain in compliance.
Members agreed to seek participation from neighboring localities (Buchanan and Russell counties) to increase attendance and noted the audit will evaluate whether training plans and records are in place. The meeting materials also included OCS guidance and FAPT good-practice documents intended to strengthen family engagement and documentation procedures.
The committee asked staff to work on increasing timely submission of paperwork and to document family and provider participation as part of audit preparation.
