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Joint board approves monthly warrants and Amplifund report after discussing contractor payment requisition
Summary
Trustees and the town building committee approved the monthly warrants and the Amplifund report following staff explanation of a Hutter payment revision and discussion of multiple small change orders; a brief June 8 meeting was scheduled to finalize outstanding purchase orders.
The joint meeting of Westford trustees and the town building committee approved routine monthly warrants and the Amplifund financial report on June 1 after staff described adjustments to a contractor payment requisition and reported small change orders.
A motion to approve the warrants, invoices and payments outlined in agenda items A through G was moved and seconded and carried on a roll call vote. Staff had reduced the Hutter payment request after reviewing percentage-of-completion entries for specific trade lines.
Jennifer Shore explained the process: contractor Hutter submits a monthly payment application broken down by trade and percentage complete; the design and OPM teams review each line and negotiate percentage completions and retainage. This month, Shore said, the team questioned completion percentages for doors and frames, roofing and some HVAC items and reduced the requested amount following back-and-forth review.
Megan, a committee member, asked whether such percentage adjustments are typical. Shore replied that adjustments are routine each month and attributed this month's timing issues to the Memorial Day holiday compressing schedules.
The packet also listed three change orders under $15,000 that were reviewed and reported out: PCO7 ($2,303) for an added chase wall; PCO24 ($12,747) for additional electrical runs; and PCO35 ($10,219) for wall and door-type changes. Staff said change orders processed to date total about $400,000.
The Amplifund monthly report for April 2026 was moved, seconded and approved by roll call. Staff asked members to confirm availability for a brief special meeting on June 8 to approve six purchase orders and a small transfer from contingency for commissioning work; members confirmed a quorum could attend.
Minutes from the May 4 meeting were approved earlier in the evening (motion by Megan, second by Chris) with a recorded abstention from one member. The Town Building Committee adjourned; trustees remained for a short remaining agenda.
