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Board reviews event revenues, summer schedules and fundraising options
Summary
Members reported a successful fishing tournament, set a Sept. 26 date for the next tournament, discussed a scheduling conflict between pickleball and the Hope Springs 5K on June 27, reviewed concession staffing beginning in July, and debated a kettle‑corn fundraiser with a vendor based in Alexandria, Indiana.
During the meeting the Chair reviewed the financials from recent events and said the fishing tournament "did really well," reporting that entry fees and donations produced a positive net. She proposed holding the next fishing tournament on Sept. 26 from 9 a.m. to 5 p.m., with registration at 8 a.m. and a weigh-in at 4 p.m., and asked the board to pursue additional business sponsorships and targeted advertising (including Geno's Fishing Shop in Lafayette).
Board members raised a scheduling conflict: pickleball was set for June 27 at the same time as Hope Springs' 5K route. The group discussed possible approaches, including staging pickleball from 10 a.m. to 2 p.m. while Hope Springs would likely run 9–10:30 a.m., assigning volunteers to a cooling tent and first‑aid station, and confirming EMS coverage for the 5K. One member volunteered to run the Hope Springs cooling tent while another would oversee pickleball duties.
The Chair reviewed concession‑stand dates referenced in last month's minutes (noting starts on July 5 and July 12) and assigned volunteer dates; members discussed the practicality of popcorn service versus pre‑bought concessions and the cleanup burden from full popcorn operations.
The board also considered a kettle‑corn fundraiser offered by a vendor identified as John's Kettle 4 (based in Alexandria, Indiana). The vendor's proposed split (noted in the packet as around 50% profit to the board) prompted mixed reactions: some members said the effort might not justify the return unless run across multiple events or held during high‑traffic festivals (the Heritage Festival and holiday season were suggested as ideal opportunities). Members suggested building inventory ahead of events and selling at high‑attendance gatherings rather than relying on single short campaigns.
The meeting concluded with routine motions: the board approved the minutes with a date correction, and a motion to adjourn was moved, seconded and passed by voice vote at approximately 7:40 p.m.
