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Board hears needs‑based grant and RFP process; members debate whether to define a K–8 before hiring an architect
Summary
Staff outlined the state needs‑based capital grant and recommended issuing an RFP to secure architectural services; board members debated whether to decide a K–8 configuration before issuing an RFP because DPI submissions require grade configuration and capacity worksheets.
District staff explained the needs‑based capital grant process and the RFP/RFQ step the district would take to secure architectural and design services in support of a future grant application.
Dr. Han explained that the needs‑based grant (lottery‑based awards administered by the state) requires local match (minimum 5% noted for Hoke County), schematic plans prepared by a registered architect, and DPI review at schematic, design development and construction document phases. Staff said issuing an RFP/RFQ to identify qualified firms is an important preparatory step but does not commit the district to construction.
Board members questioned whether the board must first decide the target building type — examples discussed included K–8 or other grade configurations — because the architect needs grade and capacity information to prepare worksheets required by DPI. Staff said the RFP would include the program parameters once the board determines them; the usual sequence is for the board to set the desired grade configuration and capacity and then the district to proceed through the RFQ/RFP and architect selection process.
The board took no final vote on a grade configuration at the June meeting and staff described the presentation as informational to guide future decisions as the district prepares an application.
Next steps: board to decide grade configuration/size requirements before issuing a formal RFP; staff will prepare RFP language and procurement timeline once the board provides parameters.
