Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Debris Management topic
No spam. Unsubscribe anytime.
County selects disaster-debris monitor, cancels debris-removal RFP pending clearer scope and declaration
Summary
After reviewing proposals, the county approved a debris-monitoring contractor and voted to cancel and reissue the debris-removal RFP because the original scope did not reflect permitting needs or the full extent of debris; staff said a federal disaster declaration will determine cleanup scope and funding.
Lincoln County commissioners on Feb. 25 voted to accept the review panel’s recommendation to contract for disaster-debris monitoring and to cancel and reissue the debris-removal request for proposals (RFP), citing unclear scope and permitting requirements.
Staff told the commission the monitoring RFP received multiple responses and the review panel scored proposals; commissioners moved to approve the recommended monitoring firm so the county would meet FEMA requirements for overseeing cleanup and documenting reimbursement eligibility if a disaster declaration is granted.
On the separate debris-removal and disposal RFP, the review committee recommended cancelling and reissuing the solicitation after determining the current RFP did not fully represent the potential scope of work and omitted important permitting language. “With additional information now available about the full extent of the project needs, the scope should be revised to accurately reflect the permittable work and ensure bids are comparable,” staff said.
Commissioners and staff explained that the county’s options depend on whether a federal or state disaster declaration is issued: reimbursement levels and allowable work will determine how much the county can afford and what permitting agencies will allow. One resident asked what the community could do to help; staff urged property owners who were affected to attend a Feb. 26 public meeting to hear permitting and recovery guidance.
The commission voted to cancel and reissue the debris-removal RFP and to proceed with the monitored procurement for oversight. Staff said the monitoring contractor will offer advice during the next RFP but cannot prepare the procurement itself. The county will refine scope language on permitting, downsizing of work, and specifics about what piles and stream locations are eligible for removal before seeking new bids.
