Boca Raton authorizes waiver to hire Colliers for time-sensitive property pursuits

The council voted 5-0 to adopt Resolution 66-2026, authorizing the city manager to execute an agreement with Colliers International Florida LLC that waives normal procurement procedures for narrowly defined, time-sensitive property-acquisition opportunities.

Deputy City Manager Andy Lukasick said staff wanted a broker in place to pursue strategic properties where immediate action might be required. He outlined a limited scope: the city will create a designated acquisition list and only those properties will be marketable to Colliers under the agreement; Colliers will have exclusivity on a designated property only while active negotiations are underway; the agreement includes a 90-day identification window and allows either party to terminate a designated property exclusivity if negotiations cease.

Lukasick described compensation expectations: both parties anticipate sellers will pay broker commissions, but if a seller does not, the agreement allows the city to cover a portion up to a market maximum of 3% of the gross purchase price, with a city payment only to top up the commission to 3% in certain circumstances. The agreement also includes a 30-day termination clause for the city.

Councilmember Perlman asked about recent acquisitions and noted the city previously accepted a donated golf course as an acquisition. He also probed the compensation provisions; staff reiterated the expectation that sellers will pay commissions and stressed constraints on the agreement’s scope and duration.

Why it matters: The waiver lets staff act quickly on time-sensitive property opportunities but raises procurement transparency considerations; the agreement places limits on exclusivity and duration and retains termination flexibility for the city.

Next steps: The city manager may execute the agreement and staff will identify and present designated properties to the council as required by policy.